Steps to submit a Committee of Adjustment Application

• Step 1: Committee of Adjustment Pre-Consultation Meeting

  A Pre-consultation process will be required PRIOR to a formal submission of a Committee of Adjustment application. This applies for both Minor Variance and Consent applications.

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  Pre-consultation Meeting (Minor Variance): 

  1) Complete the Pre-consultation request form found here:

  Committee of Adjustment: MINOR VARIANCE Pre-consultation Form

  2) Attach any Site Plans, Drawings, Surveys, Elevations and related sketches to your pre-consultation request form. Ensure these are high resolution PDF documents, formatted to a legal sized document. If your files are large in size, please submit your documents by way of a cloud based server (i.e. dropbox, wetransfer, google drive, etc.). 

  3) If you are an agent who has been authorized on behalf of the owner, we require the owner(s) authorization to confirm this. You must have the owners (applicants) complete the PDF form below and attach it to your pre-consultation request form:

  Owner/Agent Authorization Form

  3) Submit payment of your pre-consultation (Minor Variance) meeting online. Fee is $155.00 and can be paid here, link for payment can be found within the pre-consultation form:

   https://forms.king.ca/Forms/FORM-PLN-100-Committee-of-Adjustment-Form

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  Pre-consultation Meeting Fee (Consent) : $400.00 each 

  *Any Pre-consultation meeting which does not require external agencies, other departments (i.e. requires only GMS/Planning staff in attendance and/or,

  • The creation of up to 3 lots/units; and/or
  • Boundary adjustments
  • Validations of title
  • Farmland consolidations

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    MAJOR Pre-consultation Meeting Fee (Consent) : $750.00 each 

  • Any Pre-consultation meeting which requires external agencies and other internal departments 

  • The creation of 4 or more lots/units; 

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• Step 2 : Complete a Formal Committee of Adjustment Application

  Instructions

   

  Once you have completed your pre-consultation with a member of the Planning Division and have received direction to do so, please fill out a Committee of Adjustment Application Form (Minor Variance or Consent).

   

  A complete submission shall consist of the following:

   

  1. The completed application form including the completion of the site screening questionnaire (page 4 and 5 of the application form)

   

  Please visit the Zoning By-laws and Official Plan pages to fill in the application forms. Please contact the Planner assigned to your application for assistance if required.

   

  2. Ensure your application is Commissioned by a commissioner of oath, a Notary Public or a Lawyer. Town staff is available to Commission your application, please contact the Secretary Treasurer at COFA@King.ca to schedule this.

   

  3. Location map/Survey (to show context of the subject property)

   

  4. Site grading plan (showing existing and proposed grades)

   

  5. Site plan (showing existing and proposed building and structure setbacks, impervious and pervious surface breakdown areas, driveways, walkways, decks, pools, patios, septic tank and fields, roads,  etc. A sample site plan of what must be included on the site plan can be foundhere. 

   

  6. Elevations (north, south, east and west) showing height of all proposed buildings and structures from average finished grade. Example of elevations can be found here

   

• Step 3: Submit the Application

  To submit an application, we are currently only taking electronic submissions. Please send an email to cofa@king.ca with a link (i.e. dropbox, google drive, etc) for us to download and retrieve the document materials. 

   

  Please check the "Complete Application Check List" to ensure all required items are provided. 

   

  An incomplete submission may result in the delay of the processing of your application. 

• Step 4: Submit the Application Fee

  Applicants can now pay their application fees online on the website through the link here.

   

  *Please note that application fees over $5,000 will require processing via cheque (payable to the Township of King) and is to be dropped off in the self-serve area located on the East Wing of the Township Municipal Centre located at 2585 King Road, King City, ON from 8:30 am to 3:00 pm, Monday to Friday. The online system will be unable to process any fees larger than $5000.00.

   

  2023 Fee for Minor Variance: $1,474.00

  2023 Fee for Consent/Boundary Adjustment: $5,205.00

  2022 Combined Fee for Minor Variance and Consent: $5,880.00

   

  There may be Conservation Review Fees and Region of York Fees if the subject property is subject to their jurisdiction.

   

   

• Step 5: Signage Pick up

  Once your application has been scheduled for the next available Committee of Adjustment hearing date, staff will contact you directly to pick up your Notice of Public Hearing Sign. 

  The Township will provide each applicant with a yellow Notice of Public Hearing sign which can be picked at the Planning counter on the main level of the Township Municipal Centre located at 2585 King Road, King City, ON from 8:30 am to 4:30 pm, Monday to Friday. 

  As required by the Planning Act, the sign must be erected on the subject property where it can be visibly seen, close to the street, and legible by the public and vehicular traffic.

  The sign must follow the instructions as listed in the guide below and as detailed out in the Sign Pick Up email you receive from the Secretary-Treasurer.

  A picture of the erection of the sign must be provided a minimum of 10 days prior to the date of the meeting date. Please send the photo to cofa@king.ca to satisfy the requirement.  

  Failure to adhere to these requirements may result in the postponement of the application.

  Instructions on how to erect the sign can be found here:

  Instructions for Posting of Public Notice Sign 

• Step 6: Participation at the Committee of Adjustment

  Participation at the Committee of Adjustment

  Deputants have the following options at the Committee of Adjustment meeting:

  1) Anyone wishing to submit comments, which will form part of the public record, may submit written comments to the Secretary Treasurer​ at cofa@king.ca by 12:00 p.m. (noon) on Friday before the week of the meeting in order that they can be circulated to the Committee of Adjustment prior to the start of the meeting.

  
  2) Anyone wishing to speak to the Committee of Adjustment virtually (audio-telephone in) must register by contacting the Planning Division at 905-833-5321 ext. 4106 or email cofa@king.ca no later than the Friday before the week of the meeting at 12 p.m. (noon). When your registration is received, a confirmation message and instructions for participating in the virtual public meeting will be provided.

  3) Only participants wishing to speak live on the night of the meeting to the Committee of Adjustment members will need to register for the meeting. If you only wish to observe and watch the meeting, but not speak, you can do so via the above link on YouTube.

  4) It is required that the owner, or the authorized agent of the owner make personal representation at the hearing.  If you do not attend or are not represented at this hearing, the Committee may: defer the hearing to a date and time convenient to the Committee; may proceed in your absence to make a decision; or may consider the application to have been abandoned or withdrawn and close the file and you will not be entitled to any further notice in the proceedings.

Committee of Adjustment Resources