Freedom of Information Request

Public Records

• Building Permits, Plans or Drawings - Property Owner

  If you are the property owner, authorized agent, or have obtained written authorization from the owner, you may
  request building permits, plans, and drawings by contacting Building Services via email bldsubmissions@king.ca.

  For additional information, please refer to the Building Documents and Property Request webpage.

  The Township does not retain copies of property surveys and does not have surveys available for distribution to the public. Plans of survey are maintained by the survey firms that prepared them. Only a licensed Ontario Land Surveyor can legally confirm property boundaries.

  If you wish to obtain a new survey of your property, you must contact a licensed Ontario Land Surveyor. Many surveyors are listed in local business directories or online under “Surveyors – Land.” Please note that fees will apply for any services provided.

  A copy of a previous survey may not reflect current conditions on the property and may not be suitable for legal purposes. You may also wish to contact the Ontario Land Registry or a third‑party database provider that maintains records of existing survey plans. 

• Property Information Requests - Property Owner

  This request will provide property details such as zoning designation, Ontario Heritage Act designation, active building permit information and orders, Public Works Permits, By-law violations and orders, Committee of Adjustment minor variances, municipal services such as water and wastewater, planning inquiries, sewage system request and others related to the property.

  
  These requests can only be made by a solicitor or the property owner themselves. The process takes approximately (10) Business Days to complete, so please allow sufficient time before a real estate transaction is made to receive the report. To make a formal Property Information Request, please refer to the Building Documents and Property Request webpage.

• Engineering Plans and Drawings

  Engineering Plans and Drawings consist of as-built documentation and two-dimensional diagrams that illustrate physical locations or objects. These materials are used to convey details about buildings, surface structures, and underground infrastructure located within the municipal road allowance. To learn more about the types of information available through this process and to access Engineering Plans and Drawings, please visit our webpage and fill our the Engineering Plans & Drawings Request Form.

• Assessment Rolls

  As required by Section 39(2) of the Assessment Act, municipalities must make the Assessment Roll available for public inspection during office hours. The Assessment Roll is an annual listing of property assessments, including owner or tenant names and addresses.

  To view the current Assessment Roll, please visit the Municipal Centre at 2585 King Road. If you require large volumes please book an appointment by emailing clerks@king.ca. Information cannot be provided by phone or email.

  For historic records, contact the King Township Heritage and Cultural Centre.

• ​How to Access Township Records​

  ​​A Freedom of Information (FOI) request can be completed through the online form or a letter addressed to the Township Clerk.

  To fill out the online Freedom of Information Form you will need to: 

  • Provide your name, address, and a telephone number where you can be contacted if there are any questions about the request.

  • Be as specific as possible when describing the records you want to access.

  • If you are requesting your own personal information, be sure to provide your full name and any other names that you have used in the past.

  • If the request is for general information (not your own personal information), pay the $5 application fee. This fee must be paid before the request will be processed.

  The form must be accompanied by the prescribed $5 application fee. 

• FOI Request Process

  When to Expect a Response

  MFIPPA requires the Township to respond within 30 calendar days of receiving your request. The response will either provide the requested information or explain why the information is not being disclosed. In the case of a request for correction of personal information, the response will either state that the correction has been made or advise that the record has not been corrected but it has been annotated. The 30-day deadline may be extended if, for example, large volumes of records are involved or if third parties need to be consulted. 

• Requesting Correction to Personal Info

  ​​​​​​In addition to providing a right to access information held by Township of King, the Municipal Freedom of Information and Protection of Privacy Act​ also provides a right to request correction of personal information. Routine changes or corrections to personal information such as a new address or new telephone number do not require a formal request under the Act. Simply contact the Township of King and inform them of the change or correction. If you believe the information that Township of King has about you is untrue or misleading, you can make a request under the Act to have it corrected. Even if the Township does not agree to change the information, it must make a note on your file that you have requested the change. 

  You may either complete a request to correct personal information form or write a letter to the Township indicating that you are making the request under the FOI Act. You can print the Request to Correc​t Personal Information form that is provided on this web site. Detailed instructions on how to complete the form are provided with the form. 

  Whether you are writing a letter or completing a request form, you will need to: 

  • Provide your name, address, and a telephone number where you can be contacted if there are any questions about the request.

  • Identify the information that you believe is incorrect and give the correction. Be as specific as possible.

  • Sign and date the request form or letter.

  • Send the completed request form or letter to the FOI Coordinator of the Township of King ​​

   

• Open Township Data

  The Township of King has some information available to the public for free which is known as Open Township Data. This information is open for anyone to access and does not require an application or any fees. See below for current data resources available:

  ​​​Agendas, By-laws and Minutes

  Corporate Policies​

  Forms​

  King Maps​

• Additional Fees

  Please note that additional fees may apply in accordance with the Freedom of Information Fee Schedule to cover the
  costs associated with processing your request, including photocopying. The total fee will vary depending on the nature
  and volume of the documents requested.

  If the estimated cost exceeds $25.00, the Town will provide a written fee estimate prior to initiating the request.

  • For estimates exceeding $100.00, a deposit of 50% will be required before processing begins.
  • All applicable fees must be paid in full before any records are released.
• Appeals

  If you are not satisfied with the Town's decision about your access request, you can file an appeal with
  the Information and Privacy Commissioner of Ontario. An appeal must be made within 30 calendar days of
  receiving the decision.

  Your appeal should include a copy of your original FOI request and a copy of the City’s decision letter. Forward
  your request for an appeal with the appropriate fee to the Commissioner’s office.