Looking for information or official Township records related to structures on a property for your project? Check out the available options below!
What is a PIR?
The Property Information Report (PIR) is a document that offers property specific information on various aspects relating regulations such as the Ontario Building Code, Zoning By-law, Property Standards By-law, Sewer and Water Use by-law, and Planning Act. Information may include status of building permits, inspections, planning applications, permitted uses, water and sanitary services, and outstanding compliance matters. The report is often a requirement before a property transfer can take place, and is typically requested as a result of a possible sale or refinancing of a building or property. The report has preset questions for which responses will be provided based on the information available in municipal records. The report is not a compliance report or confirmation of existing site conditions.
There are four types of PIR's available; General Inquiries, Sewage System Inquiries, Site Plan Development Inquiries, and Subdivision Agreement Inquiries.
The PIR is a report and not a release of documents. If you are looking to obtain copies of records, please see Routine Disclosures.
Who can request a PIR?
A request for a PIR can only be made by a solicitor, mortgagee, legal property owner, or relator (with owner authorization). The process takes approximately (10) Business Days to complete, and we do not provide expedited or partial responses, so please allow sufficient time before a real estate transaction is made.
How to request a PIR?
To make a formal PIR request, complete the form HERE!
A non-refundable fee applies to all PIR requests, in accordance with the Townships User Fees and Charges and the Building By-Law. Please ensure you select the correct report type before submitting your request.
What is a Request for Document or Information?
A Request for Document or Information (RDI) through the Building Division is the release of documents or information relating to permit and property information within the Building Division records. The type of documents that may be available include building drawings, site plans, and sewage system designs. The Township may have record of an as-built surveys however this type of document is not often included in building permit records, and it is encouraged to contact the Land Regsitry Office as well.
The Township has a limited retention policy so not all historical documents are retained or available for release.
Who can request and obtain documents under an RDI?
A Request for Document or Information must be made by the current legal registered property owner or an authorized agent provided the request is accompanied by a Letter of Authorization signed by the legal owner.
If you are not the property owner and are not able to provide a Letter of Authorization, please see the section on Freedom of Information.
How to request an RDI?
To request a Request for Document or Information, please submit an email to bldsubmissions@king.ca including your completed copy of the following documents:
Letter of Authorization (if not the property owner)
A non-refundable fee applies to all RDI requests, in accordance with the Townships User Fees and Charges and the Building By-Law. RDI requests will not be processed until the fee is paid and the required forms have been received.
If documents are requested and available for release, additional fees will apply and must be remitted prior to to the release of the documents.
What is it?
A Freedom of Information (FOI) Request (also referred to as an Access or Correction Request) refers to requests for information under the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA"). The purpose of MFIPPA is meant to hold local governments, agencies, boards, and commissions accountable while protecting personal information.
How to request it?
The public can request information under MFIPPA. Requests are processed by the Clerk's Division.