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Freedom of Information & Protection of Privacy 

The Municipal Freedom of Information and Protection of Privacy Act came into effect on January 1, 1991. It applies to municipalities and local boards.  The Act provides individuals the right of access to general information and right to request correction of personal information as collected by the Township of King. 

The Administration of the Municipal Freedom of Information and Protection of Privacy Act falls under the responsibility of the Clerk of the Township of King. 

How to Access Records 

The form must be accompanied by $5 application fee, payable by cash, debit or cheque payable to the Township of King. You can print the Request to Access Information form that is provided on this web site. Detailed instructions on how to complete the form are provided with the form.  Or request a copy of the form from the Township of King F.O.I. Coordinator:  

Freedom of Information Coordinator

Township of King
Clerk’s Department
2075 King Road
King City, ON    L7B 1A1 

Telephone: 905-833-5321 Ext. 4072 

Making the Request for Information

An FOI request must be made in writing. You may either complete a request form or write a letter to the Township of King. 

You can print the Request to Access Information form that is provided on this web site. Detailed instructions on how to complete the form are provided with the form. Whether you are writing a letter or completing a request form, you will need to: 

  • Provide your name, address, and a telephone number where you can be contacted if there are any questions about the request.

  • Be as specific as possible when describing the records you want to access.

  • If you are requesting your own personal information, be sure to provide your full name and any other names that you have used in the past.

  • If the request is for general information (not your own personal information), include the $5 initial fee. This fee must be paid before the request will be processed.

  • Sign and date the request form or letter.

  • Send the completed request form or letter to the FOI Coordinator. 

Requesting a Correction to Personal Information 

In addition to providing a right to access information held by Township of King, the Act also provides a right to request correction of personal information. Routine changes or corrections to personal information such as a new address or new telephone number do not require a formal request under the Act. Simply contact the Township of King that has the information and inform them of the change or correction. If you believe the information that Township of King has about you is untrue or misleading, you can make a request under the Act to have it corrected. Even if Township of King does not agree to change the information, it must make a note on your file that you have requested the change. 

A request to correct personal information must be made in writing. You may either complete a request form or write a letter to the Township indicating that you are making the request under the FOI Act. You can print the Request to Correct Personal Information form that is provided on this web site. Detailed instructions on how to complete the form are provided with the form. 

Whether you are writing a letter or completing a request form, you will need to: 

  • Provide your name, address, and a telephone number where you can be contacted if there are any questions about the request.

  • Identify the information that you believe is incorrect and give the correction. Be as specific as possible.

  • Sign and date the request form or letter.

  • Send the completed request form or letter to the FOI Coordinator of the Township of King 

When to Expect a Response

The Act requires the Township of King to respond within 30 calendar days of receiving your request. The response will either provide the requested information or explain why the information is not being disclosed. In the case of a request for correction of personal information, the response will either state that the correction has been made or advise that the record has not been corrected but it has been annotated. The 30-day deadline may be extended if, for example, large volumes of records are involved or if third parties need to be consulted. 

Appealing an Access Decision 

If you are not satisfied with the decision by the Freedom of Information Coordinator of the Township of King, under the Municipal Freedom of Information and Protection of Privacy Act, you may appeal that decision with the Privacy Commissioner’s Office, within 30 days of receipt of the decision letter and request a review.  The appeal fee is $10 for personal information requests and $25 for all other requests.  The appeal fee must be sent to: 

Information and Privacy Commissioner of Ontario

80 Bloor Street West
Suite 1700
Toronto, ON M5S 2V1 

Website: www.ipc.on.ca